Project Management Software: 10 Best Tools for Team Productivity (2023)

ClickUp is project management software designed to provide wall-to-wall solutions for teams to manage all types of work, collaborate on tasks, and streamline multi-step workflows. ClickUp's scalable Hierarchy infrastructure organizes the most complex projects into snackable tasks and subtasks while allowing teams to switch between views of the same project data—all in one place.

Leverage hundreds of fully customizable features to act on ideas and plan milestone-focused project roadmaps. Plus, ClickUp’s integration power connects 1,000+ other work tools for free, including Slack, Google Drive, Figma, and Loom, to improve your project management process, move things forward, and bring teams closer to their goals!

ClickUp best features

  • A detailed online Help Center, webinars, and support to help you use the platform to its fullest extent

  • Task Tray docks minimized tasks so you can quickly return to them at any time

  • Flexible project time tracking and reporting from any device—even jump between tasks or add time retroactively

  • Detailed Start Dates, Due Dates, and Exact Times for accuracy when scheduling deadlines and Milestones

  • Watchers to keep teams and stakeholders automatically in the loop when task activity occurs

  • @mentions and assigned comments in tasks, subtasks, and Chat view bring anyone into the conversation

  • Space, Folder, and List hierarchy to organize departments, teams, or projects

  • 50+ Task Automations to streamline any project management workflow

ClickUp limitations

  • So many powerful collaboration tools can pose a learning curve

  • Not all views are available in the mobile app—yet!

ClickUp pricing

  • Free Forever Plan

  • Unlimited Plan: $5 per user per month

  • Business Plan: $12 per user per month

  • Business Plus Plan: $19 per user per month

  • Enterprise Plan: Contact ClickUp for custom pricing

And if you’re on a budget for your team, ClickUp is one of the best free project management software options in this list! Start a free workspace today!

ClickUp ratings and reviews


Project Management Software: 10 Best Tools for Team Productivity (1)

Monday is a project management tool for teams to collaborate, communicate, and manage projects. With custom views and planning features, teams can easily monitor all of the elements involved in their projects. It integrates easily with other applications, allowing users to quickly update and check project statuses.

Along with ClickUp, Monday is one of only a few project management solutions offering native time tracking. This is a major plus for small teams looking to track and optimize productivity without adding another time tool!

Monday best features

  • Unlimited automation recipes (with limitations) to support different workflows

  • Reporting and analytics to track all progress and create reports in real-time

  • Integrations with other popular project management solutions

  • Dependency tracking for managing projects

  • Customizable dashboards and automation

Monday limitations

  • Steep learning curve to familiarize with functions and interface (check out Monday alternatives)

  • Slow support response times, especially for live chat, despite it being available 24/7

  • The Time Tracking Column feature is only available in the Pro and Enterprise plans

Monday pricing

  • Individual: Free forever

  • Basic: $8 per user per month starting at 3 seats

  • Standard: $10 per user per month starting at 3 seats

  • Pro: $16 per user per month starting at 3 seats

  • Enterprise: Contact Monday for details

Monday ratings and reviews

  • G2: 4.7/5 (7,550+ reviews)

  • Capterra: 4.6/5 (3,700+ reviews)

3. Asana

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Asana is a popular project management solution for organizing project tasks and processes. The tool makes integrating widely-used apps like Google Drive, Zoom, and Harvest easy to simplify project management processes and team collaboration.

Thanks to its convenient search feature, locating projects, messages, and tasks across the workspace is easy. And if you need something more than a basic search, Asana gives you the option to save any search criteria!

Asana best features

  • Color categorization in project calendars that double as a custom field value

  • Automation Rules to send requests to team members or projects

  • Several calendar views for personal projects or team projects

  • Expanded timelines to optimize resource utilization

  • Reports for insight into task and workflow progress

Asana limitations

  • Not ideal for complex projects with multiple workflows (find a flexible solution with Asana alternatives)

  • No visual collaboration features such as mind maps in its project management platform

  • No multiple assignees feature, so team workspaces are cluttered with task copies

Asana pricing

  • Basic: Free version

  • Premium: $10.99 per user per month, billed annually

  • Business: $24.99 per user per month, billed annually

  • Enterprise: Contact Asana for details

Asana ratings and reviews

  • G2: 4.3/5 (9,200+ reviews)

  • Capterra: 4.5/5 (11,900+ reviews)

4. Wrike

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Wrike is a collaboration and project management platform designed to help teams organize, prioritize, and manage tasks. This project management software makes it easier to keep tabs on tasks and assign them to the right people while allowing teams to collaborate and stay organized throughout the entire project process.

The project management tool offers powerful analytic reporting for project managers, including:

  • A global report: Analyzes data from your tasks for over eight categories. It's useful for project tracking and calculating future resource management

  • A performance chart: Displays a visual representation of your project's progress over time

Wrike best features

  • Time tracking feature to compare estimated versus actual time spent

  • Task priorities so teams complete tasks in the correct order

  • Project dashboards for better task management

  • Kanban boards allow complete visibility of tasks

  • 400+ integrations with other SaaS apps

Wrike limitations

Wrike pricing

  • Free version

  • Team: $9.80 per user per month

  • Business: $24.80 per user per month

  • Enterprise: Contact Wrike for details

  • Pinnacle: Contact Wrike for details

Wrike ratings and reviews

  • G2: 4.2/5 (3,200+ reviews)

  • Capterra: 4.3/5 (2,300+ reviews)

5. Jira

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Jira is a bug-tracking and issue-management software for teams working in Agile development. It provides features like advanced reporting options, including user workload, average issue age, and recently created issues. This allows project managers to analyze project performance, manage issue backlogs, and make data-driven decisions to plan efficient Sprints.

Development teams using Jira for project management benefit from integrating with other project management tools. The Atlassian Marketplace provides a selection of 3,000+ apps and integrations to help teams enhance their Jira experience, from automating workflows to improving reporting and visualization.

Jira best features

  • Incident Investigation Dashboard to resolve code deployment issues faster

  • Assign tasks or create Jira issues directly from your pull request

  • Time tracking with a color indication for visual project management

  • Scrum boards to break down complex tasks

  • Project tracking templates

Jira limitations

  • Teams will need multiple applications to simplify work management and avoid overly complex workflows (ClickUp has you covered with a Jira integration!)

  • A dedicated administrator is necessary to set up and regularly maintain workflows

  • No multiple assignees feature

Jira pricing

  • Free version: For 10 users

  • Standard: $7.75 per user per month (estimated)

  • Premium: $15.25 per user per month (estimated)

  • Enterprise: Contact Jira for details

Jira ratings and reviews

  • G2: 4.3/5 (5,100+ reviews)

  • Capterra: 4.4/5 (13,100+ reviews)

Read about user-friendly Jira alternatives.

6. Teamwork

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The main advantage of Teamwork is its task management capabilities. Teams can track their tasks, deadlines, resources, and milestones and assign tasks to team members while sharing files and viewing project history. The project management software helps team members facilitate communication among team members in real-time and track tasks.

Teamwork also offers a range of collaboration tools to support both internal teams and clients to reduce administrative work. The software allows users to share files, assign tasks, and collaborate on project timelines.

Teamwork best features

  • Prebuilt project management templates for all types of use cases

  • Tasks and subtasks for day-to-day project planning

  • Budget management with invoicing capabilities

  • Advanced privacy levels and permissions

  • Gantt charts and Kanban board views

Teamwork limitations

  • Steep learning curve to train and apply across workflows

  • Dashboards and goals are paid features

  • Minimal chat functionality

Teamwork pricing

  • Free Forever

  • Starter: $5.99 per user per month, billed yearly

  • Deliver: $9.99 per user per month, billed yearly

  • Grow: $19.99 per user per month, billed yearly

  • Scale: Contact Teamwork for details

Teamwork ratings and reviews

  • G2: 4.4/5 (1,000+ reviews)

  • Capterra: 4.5/5 (790+ reviews)

7. Smartsheet

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Smartsheet is a spreadsheet-based project management software to help teams manage, track, and plan several projects in real time. It supports collaboration so teams can assign tasks, establish timelines, and share updates with others.

Since spreadsheets aren't the easiest to work with on a mobile phone, Smartsheet has optimized mobile apps for managing projects. However, the project management app only works well for conversing with your team—not necessarily for creating a project planning schedule.

Smartsheet best features

  • Document generation to build custom PDFs for multiple rows in a sheet

  • Extensive administrator controls to manage users and access

  • Project budgeting to see planned versus actual hours spent

  • Portfolio management features to build efficient projects

  • Activity Log to view audit trails and daily reports

Smartsheet limitations

  • Limited calendar view and scheduling tools (check out Smartsheet alternatives)

  • Limited team reporting and high-level project management dashboards

  • Lack of global automated time tracking

Smartsheet pricing

  • Free version

  • Pro: $7 per user per month (max 10 users), billed yearly

  • Business: $25 per user per month, billed yearly

  • Enterprise: Contact Smartsheet for details

Smartsheet ratings and reviews

  • G2: 4.4/5 (11,000+ reviews)

  • Capterra: 4.5/5 (2,800+ reviews)

8. Trello

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Trello is a Kanban-based, free project management software designed for planning and tracking projects. Each project is represented by a board divided into columns to organize different stages from left to right.

The tool has a drag-and-drop interface and includes task management features such as checklists, attachments, labels, and comments. It also features an interactive calendar tool so users can easily set and view upcoming deadlines.

Trello best features

Trello limitations

  • Not as flexible for larger teams or multiple projects (find better solutions for complex workflows with Trello alternatives)

  • Task layers can easily pile up when you’re managing robust projects

  • Relies on external integrations for functionality

Trello pricing

  • Free version

  • Standard: $5 per user per month

  • Premium: $10 per user per month

  • Enterprise: Starting at $17.50 per user per month and up

Trello ratings and reviews

  • G2: 4.4/5 (13,000+ reviews)

  • Capterra: 4.5/5 (22,300+ reviews)

9. Zoho Projects

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Zoho Projects is a free project management tool to help teams plan, track, and collaborate on their projects. Teams can create tasks, set up milestones, and assign them to your team. With its intuitive interface, it’s simple to track progress, collaborate on tasks, and stay informed about project updates.

One of the key features of Zoho Projects is its ability to integrate with other Zoho apps, such as Zoho CRM and Zoho Books. This integration gives teams a seamless connection to their project management system with other business areas within their organization. This can help teams streamline their workflows so everyone is on the same page regarding project progress.

Zoho Projects best features

  • Timeline view lets you see what team members are doing within a specific period

  • Ability to track the time and consumption costs of each project in real-time

  • Gantt charts to visualize task dependencies, deadlines, and task lists

  • Resource utilization chart for managing projects and resources

  • Employee timesheets to log billable and nonbillable hours

Zoho Projects limitations

  • Limited project management integrations with non-Zoho software like Zoom

  • High-learning curve, especially during the initial setup process

  • Template creation is limited to organization administrators

Zoho Projects pricing

  • Free version

  • Premium: $5 per user per month

  • Enterprise: $10 per user per month

Zoho Projects ratings and reviews

  • G2: 4.2/5 (300+ reviews)

  • Capterra: 4.3/5 (300+ reviews)

10. Microsoft Project

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Microsoft Project is a project management tool designed to help manage schedules and key milestones between stakeholders and the entire team. It provides features for tracking progress, creating budgets, and setting deadlines.

Teams who already use other Microsoft apps, such as Excel, Word, and Teams, will benefit from Microsoft Projects as it integrates seamlessly with these apps. For example, users can import Excel data, create documentation in Word, and communicate updates in Teams.

Microsoft Project best features

  • Dynamic scheduling based on project efforts required, project duration, and allotted users

  • Pre-built reports to track progress on your projects, resources, programs, and portfolios

  • Customizable project management templates for different use cases

  • Grid, Board, and Gantt charts to oversee schedules

  • Resource utilization and management

Microsoft Project limitations

  • External stakeholders and project collaborators will need a project management app or compatible program to view Microsoft files

  • Limited integrations with other non-Microsoft products (check out Microsoft Project alternatives)

  • Additional Microsoft apps are required to be a powerful project management software

Microsoft Project pricing

  • Cloud-based pricing options: Starts at $10 per user per month and up

  • On-premises solutions options: Starts at $679.99 and up

Microsoft Project ratings and reviews

  • G2: 4/5 (1,500+ reviews)

  • Capterra: 4.4/5 (1,700+ reviews)

11. Basecamp

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Basecamp is a project management tool with features such as to-do lists, message boards, file sharing, event scheduling, and notifications that remind users of tasks and updates. But one of the key project management features of Basecamp is its ability to provide transparency and accountability across teams.

Users can track project progress, monitor project timelines, and view team member activity. The project management tool also offers a range of customization options so project managers can tailor the interface to their specific workflows and preferences.

Basecamp best features

  • Lineup project management timeline to view everything from start to finish

  • Hill Charts to visually see progress uphill or downhill over time

  • The Hey! menu streamlines notifications in a single menu

  • Check-in with an automatic poll for the team

  • Real-time chat and messaging system

Basecamp limitations

  • A heavy reliance on to-do lists makes it unsuitable for complex project management

  • Limited project tracking functionality for basic project management needs

  • No task priorities (check out Basecamp alternatives)

Basecamp pricing

  • Basecamp: $15 per user per month

  • Basecamp Pro Unlimited: $299 per month, billed annually

Basecamp ratings and reviews

  • G2: 4.1/5 (5,100+ reviews)

  • Capterra: 4.3/5 (14,000+ reviews)

12. Notion

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Notion is a customizable platform that offers a unique approach to managing information. While it can be used for project management, it’s primarily a database tool for users to create and manage various types of tables, lists, and calendars. The software also offers the ability to link databases together, creating a powerful way to organize and connect different types of information.

Unlike traditional project management software, Notion provides a high degree of flexibility. It’s ideal for capturing content, such as marketing campaigns and product roadmaps. The tool’s flexibility and customization options make it a popular choice among individuals and small teams looking for a more personalized approach to managing their work.

Notion best features

  • Database views, including calendars, boards, tasks, lists, galleries, and timelines

  • Bi-directional linking to connect wikis and knowledge hubs within the platform

  • Synced blocks for automatic content updates across all spaces

  • Integrations with Slack, Figma, Jira, ClickUp, and more

  • Locked page content to prevent accidental edits

Notion limitations

  • Manual exporting is required to back up data (find advanced export features you need in Notion alternatives)

  • High degree of flexibility can also be challenging to know where to start or how to organize information effectively

  • Lacks task-oriented and reporting capabilities

Notion pricing

  • Free version

  • Standard: $8 per user per month

  • Premium: $15 per user per month

  • Enterprise: Contact Notion for details

Notion ratings and reviews

  • G2: 4.7/5 (1,700+ reviews)

  • Capterra: 4.7/5 (1,400+ reviews)

13. ProofHub

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ProofHub is project management software to help teams stay organized and on track with their projects. It offers task planning, time tracking, discussion boards, file sharing, task assignment, and multiple project views.

Templates are available to speed up the creation process for projects with similar processes, deliverables, or assigned team members. There’s also the option to categorize project managers versus assignees within the template!

ProofHub best features

  • Categories for project managers to group multiple projects under one heading

  • Resource allocation and task management tools

  • Calendars to plan projects and schedule work

  • Interactive Gantt charts to plan projects

  • Customizable dashboard

ProofHub limitations

  • Limited integrations with popular tools like Evernote, Calendly, and Slack

  • No additional project management software functionality like budgeting

  • No custom roles or workflows in the Essential plan

ProofHub pricing

  • Essential: $45/month, billed annually

  • Ultimate Control: $89/month, billed annually

ProofHub ratings and reviews

  • G2: 4.5/5 (70+ reviews)

  • Capterra: 4.5/5 (70+ reviews)

14. Airtable

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Airtable is a cloud-based solution designed to help individuals and teams manage data, collaborate, and get work done faster. The project management software offers a range of views, including a grid, calendar, and gallery so teams can visualize their data from different perspectives.

The interface is highly customizable. Users can create databases and customize the fields, layouts, and colors to suit the project team and their workflows. The project management software also offers a range of templates to use as a starting point, making it easy for small teams to kick off new projects faster.

Airtable best features

  • Integrations with Box, Salesforce, and Google Calendar to pull in other data

  • Interface Designer tool to build and share custom interfaces

  • Shareable forms to populate records into the Airtable base

  • Software development tools to build reporting systems

  • Automations with Javascript functionality

Airtable limitations

  • Limited ability to handle separated team and individual workflows (check out other project management platforms in Airtable alternatives)

  • Basic time tracking feature compared to other team collaboration tools

  • Limited customization options for workspace appearance

Airtable pricing

  • Free version

  • Plus: $10 per user per month

  • Pro: $20 per user per month

  • Enterprise: Contact Airtable for details

Airtable ratings and reviews

  • G2: 4.6/5 (2,100+ reviews)

  • Capterra: 4.7/5 (1,700+ reviews)

15. Kantata

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Kantata is a marketing resource management solution with a centralized platform for teams to keep track of all projects, tasks, resources, and time constraints. With Kantata, users plan, execute, and track activities in one platform to increase the team's visibility and collaboration.

With a clear overview of project status, teams identify areas where resources are needed and make informed decisions about how to allocate them. This level of coordination helps projects stay on track, and all team members work toward the same goals!

Kantata best features

  • Project portfolio information to check the status of any task or deliverable

  • Automated data entry to find where teams spend most of their time

  • Customizable dashboards to help identify unstaffed demand

  • Drag-and-drop tools and reusable components

  • Segment reporting for targeted metrics

Kantata limitations

  • Lacks advanced task management features compared to other leading project management software tools

  • Granular project permissions are potential blockers for cross-functional teams

  • Steep learning curve for teams to learn, implement, and adopt for daily use

Kantata pricing

  • Contact Kantata for pricing details

Kantata ratings and reviews

  • G2: 4.1/5 (1,300+ reviews)

  • Capterra: 4.2/5 (500+ reviews)

The benefits of project management software

For leaders and managers who aren’t in the day-to-day operations of an Agile team, it’s more challenging to see the value of updating their organization’s IT stack. And in some cases, company-wide software is embedded into their business model, making them more resistant to audit and change.

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But if your project management software doesn’t provide a productive experience for your talent, it creates more tasks and inefficiencies for everyone.

The cost of project management software

Investing in premium quality project management software is a game-changer for teams and businesses, as it promises greater efficiency, increased productivity, and improved project results.

From Trello and Asana with their basic plans to Jira and ProofHub with their more expensive packages, software prices range from hundreds to thousands of dollars yearly.

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However, the pricing model (subscription-based, freemium, perpetual license, pay-as-you-go, and custom pricing) is only one consideration of the purchasing process.

Choosing project management software to transform project data is essential for organizations approaching growth and expansion. Across industries, teams are moving to skills-based hiring in the workplace. This new operating model redefines how people work and collaborate today to meet business goals and priorities.

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In 2021, 38% of employed workers did some or all of their work at home. This is up from 24% before the pandemic. As teams become globalized and projects become more complex, aligning all tasks into a central work management platform is essential

Benefits from the best project management software include:

  • Reduced labor costs: Eliminating redundancies and automating repetitive tasks will reduce the time and effort required to complete tasks. As a result, fewer hours are required to complete the same amount of work

  • Enhanced accountability and ownership: Documenting clear expectations and task goals in the project management tool holds team members accountable for their work

  • Faster time-to-market: Aligning communication and cross-functional workflows under one platform will help teams manage and deliver projects faster

  • Improved time management: Scheduling and prioritizing higher value tasks frees up headspace to put energy into the most important work and less on administrative tasks

  • Better resource allocation: Assigning tasks to the right people distributes the skills and expertise across projects and reduces delays caused by work overload

  • Increased collaboration: Commenting and discussions within a project management app gives teams and stakeholders a dedicated space to ask questions, provide feedback, and align on critical project decisions

  • Centralized information: Storing and sharing information reduces the likelihood of lost or miscommunicated data. Teams also benefit from having project records, pocketed ideas, and documentation within reach under one platform

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